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REPORT AND ACCOUNTS 2004/2005


Stone Museum of Geology
48 Milestone Road
Stone, DARTFORD
Kent DA2 6DN
ENGLAND


Foreward

The Museum is not at present open to the public due to lack of suitable premises in which to display the collection, but its work continues by maintaining and supplementing the numerous specimens we hold and by publishing information on the geological sciences both in print and through our website www.stonemuseum.org.uk

Our income was down 22.7% over 2003/2004 but this was more than offset by a corresponding decrease in costs of 26.0%. Running costs were down by 25.6% over the previous year.

Fixed assets, together with assets held in trust, continue to grow with a year-on-year increase of 4.4%.

Key developments during the year included the addition of e-commerce facilities to our website so that visitors can now make donations and purchases from our shop by credit and debit card along with collaboration agreements with publishers in Canada and the United States for them to use some of the photographs of our rocks and fossils in books that they are to publish during 2005.

An additional partnership that has been developed is with SMG Television Productions in Glasgow, who will be covering one of our fossils in one of their How To children’s TV programmes – due to be screened in the summer.

Phase 1 of our goal to possess a complete set of geological survey maps is now complete with our library holding copies of all maps for South London, Kent, Sussex, Surrey and Hampshire.

Brian R J Glover
Curator


Department of Palaeontology


Acquisitions by Donation

Acquisitions by Purchase

The Museum acquired a number of specimens from suppliers and rock and fossil fairs around the south east including:


Department of Geology


Acquisitions by Donation

The museum is also very grateful to Ms Ellen Sanders of Cannock, Staffordshire, for the donation of her collection of British and African flint implements.

Acquisitions by Purchase

The Museum Web-Site - http://www.stonemuseum.org.uk


The website contains descriptions of the Museum, its aims and the scope of its collection, but more importantly, contains sections on where to go to see geological and palaeontological attractions and sites, where to go to collect rocks and fossils and also lists world news of earthquakes, volcanic activity, mining developments and major fossil finds.

There are special pages devoted to background and reference information on geology and pages including write-ups of Museum field trips and expeditions together with reports on the research that we undertake.

The website also contains numerous useful links to museums, institutions and commercial organisations around the world that display, exhibit, promote or exploit the science of geology.

A key addition in the last year was the introduction of e-commerce facilities so that purchasers can now pay by debit and credit card and make donations by electronic transfer of funds.


Library & Resource Centre


Our library holdings continue to be the fastest growth area of the Museum with materials currently available including:-

Books133
Information Leaflets243
Scientific Papers28
Magazines & Publications377
Maps39
U.K. Newspaper Extracts142
Video & Audio Tapes12
College Prospectuses76
Newsfiles (held electronically)6718
Miscellaneous2
TOTAL7772

Electronic Newsfiles
Palaeontology1394
Earthquakes3407
Mining1006
Extra-terrestrial Geology149
Volcanos599
The Film Industry59
Geology90
Articles Abstract14
TOTAL6718

We are grateful to the various news agencies around the world that supply us with up to the minute information on fossil finds, volcanic eruptions and earthquakes, including Reuters, Associated Press, PR Newswire, and the Kyodo, Français and Deutsche Press Associations.


Looking to the Future


The Trustees top priority remains the acquisition of new premises and as a first step towards this goal will be continue to actively seek partnership funding from grant-in-aid sources and from local concerns over the coming year.

Our appeal will continue to run for funds to acquire a dinosaur fossil from the United States.

Field trips are planned to explore and document some of the less well known geological sites in Kent. Additionally a major field trip to the Lake District of England is planned for Summer 2005 to supplement our collection of British igneous rocks.

An essential element of collections management and successful curation, we plan to review and upgrade our storage facilities and conduct a full inventory and audit of our collection.

We will be commencing Phase 2 of our project to extend our library holdings to include geological survey maps for the Home Counties North and East Anglia areas and also hope in the coming year to acquire a copy of the Smithsonian Institute’s seminal work Treatise on Invertebrate Palaeontology.


Notes to the Accounts


1. Museum Expenditure

As a non profit making organisation, the Museum aims to spend the minimum possible on administration and overheads so that funds can be channelled into curation of the collection and the acquisition of display equipment and new specimens.

Breakdown of expenditure

2. Tangible fixed assets and depreciation

Fixed assets at 31st March 2005 are stated at the lower of (a) cost, less provision for depreciation - if originally purchased by the Museum, or (b) net realisable value, less provision for depreciation - if the asset was originally donated free of charge.

Depreciation is provided on a straight line basis, and is calculated on historical amounts, after providing for any permanent diminution in value. The period of depreciation being the estimated life of the asset subject to the maxima shown below and commencing when the capital expenditure was incurred or on acquisition of the asset by donation.
Type of assetMaximum period
Computer equipment10 years
Laboratory and display equipment20-40 years

Estimated lives and residual values of individual items are reviewed periodically and amended when circumstances change. Asset values shown represent the estimated replacement cost of the collection with specimens of similar quality and size.

3. Disposals

No specimen in the collection is considered to be a disposable asset - the Museum's charter provides strict safeguards and restrictions on disposals of the specimens themselves.

4. Interest Receivable

Interest is received gross of tax each April 5th.


Balance Sheet

Position as at 31st March 2004

2004/20052003/2004
INCOME (£)
Donations1124.711454.96
Gift Shop Sales0.000.00
Stock in Hand721.84705.88
Cash In Hand51.8651.86
Interest Received0.130.01
TOTAL1898.542212.71

EXPENDITURE
Acquisitions704.60827.95
Purchase of Fixed Assets99.99179.82
Operating Costs264.76437.10
TOTAL1069.351444.87

BALANCE829.19767.84

WORKING CAPITAL
Interest Received0.130.01
Cash in Hand107.2261.95
Stock in Hand721.84705.88
TOTAL829.19767.84

STATEMENT OF ASSETS
Position as at 31st March 2005

OPENING BALANCE3289.263066.60
plus Acquisitions99.99480.91
less Depreciation425.24435.74
CLOSING BALANCE2964.013289.26

Working Capital829.19767.84
Value of Collection14875.4713815.18
Current Assets23.6323.63
Fixed Assets2964.013289.26
TOTAL ASSETS18692.3017895.71


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